For behavioral health treatment centers
Catch every billing problem before your billing company does.
Perennial Billing Solutions reads your weekly Kipu export and lists every missing hour, authorization problem and documentation gap before claims go out, so days get fixed instead of held, denied or recouped.
Mac and Windows · Every feature included in the trial · No credit card
Tested on real weekly exports at a California treatment center
How it works
Three steps that fit the week you already run.
- 1
Import the Kipu export
Drop in the weekly Billable Report exactly as Kipu exports it. Add your authorization reports and the billing company's claims export whenever you have them.
- 2
Fix it before the pull
Get the corrections list in the same format your billing company sends, with every short day, authorization gap and unsigned note, while there is still time to fix them.
- 3
Follow the money
Line up what was documented against what was billed, held, paid and denied. See what is still to be collected, which payer pays slowest, and why claims come back.
Everything your billing review needs
Built with a working billing specialist, around how treatment centers and billing companies actually work.
Missing hours, day by day
Checks every client's documented time against your billing company's daily minimum for PHP and IOP, the way they check it: by the day, not the week.
Authorizations
Authorization number, date, status and next review date next to every client. Pending, denied, expired and placeholder authorizations are flagged before they cost you a day.
Corrections list
One click copies the list of days to fix, written the way your billing company writes theirs.
Reconciliation
Every documented day against what was billed, held, paid or denied, with timely-filing deadlines per payer.
Claims history and TBC
Import the claims export every week. New claims are added, duplicates skipped, and every status change kept, with to-be-collected totals, aging, denial reasons and days to pay by payer.
Documentation audits
Intake within 72 hours, weekly clinical notes, Medicare programming, group notes and per-note checks, each with what was checked automatically and what still needs the chart.
Payer rules
A library of 30 payers with hours, days and timely-filing limits. Pick the insurances you accept and set your own contract terms.
Any billing company
Set your billing company's pull, corrections and billing days and what it counts toward the daily minimum. Save it once, reuse it for every facility.
Several facilities
One profile per treatment center, each with its own billing company, insurances and rules. Client data never mixes between them.
Your client data never leaves your computer
There is no cloud and no account to create. The app runs on your own computer and reads the files you give it.
- Nothing is uploaded. We never receive, store or see client information.
- The claims history is encrypted with a password only you know, and locks itself when you step away.
- The only connection the app makes is a check for software updates.
- Support tickets are checked for client names and file numbers before they can be sent.
Because client records stay on your devices, using the app does not mean handing them to another company. Your own device security, access and backup policies still apply.
Simple pricing
License
Per user
- One license for each person who uses the app
- Updates included
- Support by email
Download the free trial
Install it, import last week's Kipu export, and see what it finds.
Getting the latest version…
Mac: macOS 11 or later, Apple silicon or Intel. Windows: Windows 10 or 11 (64-bit).
Questions
Does any client information leave our computer?
No. The app works entirely on your computer with the files you import. Nothing is uploaded and we never receive client information. The only connection it makes is a check for software updates.
Which EHRs does it work with?
It reads Kipu's Billable Report as Kipu exports it, with nothing to set up. Exports from other systems, such as Alleva or Sunwave, import through a column matcher you set once and the app remembers.
We don't use the same billing company. Does it still work?
Yes. In Facility setup you enter your billing company's pull, corrections and billing days and what it counts toward the daily minimum, and the checks follow those rules.
What happens when the trial ends?
Facility setup and support stay available, and the rest of the app asks for a license key. Nothing you set up is lost; enter a key and continue.
How is it licensed?
Per user: each person who uses the app gets their own license key. A treatment center can add users at any time.
Does it replace our billing company?
No. It makes sure what you send them is complete, so fewer days are held, sent back for corrections, denied or recouped. They keep billing.
Does it guarantee claims get paid?
No software can. It finds the documentation, authorization and billing problems that commonly cause holds and denials, so you can fix them first. Your team still reviews every claim.